It is our responsibility to ensure that your information is treated in the safest manner possible. We take the protection and confidentiality of personal information that you entrust us with very seriously.
Collection and Use of Information
We collect personal information that you voluntarily provide to us.
- By giving your consent by signing one of our pre-rental or pre-employment, you authorize Oligny & Thibodeau Investigation Services Inc. to obtain any necessary information from your credit bureaus or other sources in order to establish your solvency or hiring decision.
- By giving your consent by signing one of our or commercial investigation forms, you authorize Oligny & Thibodeau Investigation Services Inc. to obtain any necessary information from your financial institution and suppliers.
The following information is collected for our pre-rental, pre-employment: First name, last name, date of birth, telephone number, current address, previous address, reference from your current/previous landlord, credit bureau, court judgment(s), employer and reference from your family.
The following information is collected for our commercial investigation: Financial institution and suppliers.
Sharing and Disclosure of Information
Our commitment is transparent: We do not sell, trade, or transfer your personal information on your credit bureau to third parties. We will never do so. As indicated in an earlier paragraph, it may be necessary for us to gather information about you from entities such as credit companies, current and previous landlords, the Administrative Housing Tribunal and others ONLY in order to establish your solvency or hiring decision.
We will only disclose your information in response to legal requests such as court orders and mandatory government obligations.
We rely on you to notify us of any changes or errors or inaccuracies in the information provided. The individual or company may review and correct the report if necessary.
We use commercially reasonable measures to protect the security of your personal information. Here are several physical ways in which we demonstrate our commitment to the security of your confidential information: Secure access to our premises, file locking, and many other security measures required to limit access only to authorized individuals. We also have technical measures such as strict password management, criminal background checks and confidentiality oaths imposed on all our employees who follow strict rules regarding the protection of personal information.
Retention and Destruction of Personal Information
We retain your personal information for as long as we need it for legal reasons. We are required by law to keep this information for at least 2 years. When this information is no longer needed, it is destroyed. The information is shredded by a firm specializing in the confidential destruction of documents. An official destruction report is always provided subsequently to ensure proper and legal destruction of the collected documents.